Privacy Policy

1. Introduction and Scope

Welcome to CineArtery, the professional networking platform designed specifically for film industry, Organisation or Company. We understand that your personal information is valuable, and we take our responsibility to protect it seriously. This Privacy Policy explains in clear terms how CineArtery, BharatVarsh Pictures LLP ("we," "us," or "our") collects, uses, stores and discloses personal shares, and protects information when you use CineArtery in connection with our website and our mobile applications published on the Apple App Store and Google Play Store, together with any related features and services (the “Service”).

The Policy applies to all visits or Users of the Service including Producers, Production Houses, Cast and Crew, freelancers, PR, Rental, Marketing and other film industry professionals and to Visitors who browse publicly accessible parts of the Site. By accessing or using the Service you agree to the collection, use and disclosure of personal data as described in this Policy and you accept the terms herein, or any other way you might interact with our services (collectively, the "Platform"). By using us, you're agreeing to the practices described in this Policy. We've written this document to be as straightforward as possible while still covering all the legal requirements under Indian law, including the Information Technology Act, 2000, and its associated rules. If anything here doesn't sit right with you, please reach out to us before using the Platform.

1.1 Key Definitions

We serves as a digital bridge connecting film professionals across India. Whether you're a producer searching for fresh talent, an actor looking for your next role, a cinematographer showcasing your portfolio, or a production house building your team, our platform facilitates these professional connections. People use our services to discover opportunities, showcase their work, connect with industry peers, and advance their careers in cinema. For the purposes of this Policy, “Personal Data” means any information that identifies or can reasonably identify an individual. “Sensitive Personal Data” refers to categories of data that may require additional protection under applicable law. “User Content” means any information, files, messages, scripts, photos, portfolios, calendar entries, budgets or other materials a User posts, uploads or otherwise makes available through the Service. “Controller” means the entity that determines the purposes and means of processing personal data; for the processing described herein CineArtery acts as Controller. “Processor” means any third party engaged to process personal data on our behalf.

2 Understanding What We Collect and Why

2.1 The Information You Share With Us and We collect

Creating your professional presence on CineArtery starts with the basics. When you sign up, we need your name, email address, mobile number, and a password to create your account. We also ask you to specify whether you're joining as a producer (Production House, Pvt Company or Organisation) Cast & Crew (like actor, director, technician) or another film professional( PR, Rental, Marketing Person etc) since this helps us tailor the Platform to your specific needs. Your location matters too, not just for legal compliance but because film production is inherently location-based, and knowing where you're based helps connect you with relevant opportunities. profile information (photograph, role, professional credits, last or working or Upcoming project, CV/portfolio, Payment Terms/fees and other optional resume-style fields),

Your professional profile - The information you choose to share here transforms a basic account into a powerful professional tool. This includes your stage name or professional name if different from your legal name, your experience in the industry, photograph, role, professional credits, last or working or Upcoming project, CV/portfolio, Payment Terms/fees and other optional resume-style fields, languages you speak (crucial in India's multilingual film landscape), your education and training, any union memberships, and the all-important portfolio materials like headshots, showreels, and work samples, and other optional resume-style fields. For actors and models, physical attributes like height may be relevant for certain roles, though sharing such information is entirely your choice. You control what goes on your profile, and while a complete profile increases your visibility and opportunities, we never require you to share anything you're uncomfortable making professional public.

When you actively use the Platform, you generate additional information. Every message you send to a potential collaborator, every project you apply to (budgets, scripts and similar files), every document you upload for a production, and every schedule you coordinate through our calendar features creates data that where applicable, billing or invoicing details required to process payments. we process to provide these services. Think of it as the digital equivalent of the paperwork, communications, and coordination that happens in any film production, just organized and accessible in one place. We also collect technical and usage information automatically, including IP address, device and browser information, operating system, device identifiers, log data, crash reports and analytics data, and we use cookies and similar technologies to enable, secure and improve the Service.

2.2 Information From Your Interactions

The Platform naturally observes how you use our services to make them work better for you. This isn't about surveillance; it's about understanding patterns that help us improve. We notice which features you use most, how long you spend reviewing different sections, what types of searches you conduct, and where you might encounter difficulties. This usage data helps us identify which tools are valuable and which need improvement. Your device and browser share technical information with us automatically. This includes your IP address, the type of device you're using, your operating system, browser type, and general location data, log data, crash reports and analytics data, and we use cookies and similar technologies to enable, secure and improve the Service. We use this primarily for security purposes and to ensure the Platform works properly on your specific setup. If you grant permission, we can use more precise location data to show you opportunities in your area or notify you about industry events nearby.

2.3 How We Collect Data

We collect data when you create or edit your account, upload or share content, communicate with other Users or with our support team, subscribe to communications, make purchases or otherwise interact with the Service. We may receive information about you from other Users when they view, save or interact with your profile, and from third parties such as payment processors, identity verification providers, background-check vendors and analytics providers. We also gather some information automatically through server logs, cookies and similar technologies and from integrations or connected services you choose to use.

2.4 Information From Others

We receive information when you're credited in projects, when others share your profile with potential collaborators, or when you're included in group discussions about productions. We occasionally work with third-party services to verify professional credentials or process payments, and these partners share relevant information with us. For instance, if you connect your social media accounts to import professional information, or if a payment processor confirms a transaction, we receive this data to provide the requested service.

3 Who Sees Your Information

3.1 Professional Visibility, Hiring and Inter-User Interactions on the Platform

When you create a profile with us and set it to be discoverable, you're making a professional choice to be visible to industry members who might offer opportunities. Producers, casting directors, and production houses can view profiles based on their search criteria and professional needs. They see the professional information you've chosen to share, can save profiles for future reference, share them within their production teams for collective decision-making, and initiate contact through our messaging system. This visibility is always under your control. You can adjust your settings to be fully visible, visible only to certain types of users, temporarily hidden while keeping your account active, or completely private. Remember though, limiting visibility naturally limits opportunities. It's a balance you control based on your current professional needs and comfort level. The Platform operates on mutual professional respect. While producers can view your profile for hiring purposes, they cannot download your personal contact information in bulk, use your information for purposes unrelated to professional film industry activities, or share your information outside the Platform without your consent.

4 Third-Party Service, Links and Integration

4.1 Service Providers

Running a modern digital platform requires specialized services that we don't build ourselves. We work with carefully selected partners who help us deliver our services effectively. Cloud infrastructure providers store your data securely across multiple locations for reliability. Payment processors handle financial transactions when you upgrade services or receive payments through the Platform. Communication service providers help us deliver emails and SMS notifications reliably. Analytics services help us understand how the Platform is used so we can improve it. These partners access only the minimum information necessary to provide their specific services and are bound by strict confidentiality agreements.

4.2 Third-Party Links and Integrations

The Service may include links to third-party websites, integrations with external cloud storage or social login providers and embedded content. These third parties operate under their own privacy policies and CineArtery is not responsible for their practices. If you choose to connect or share data with third-party services, please review their privacy notices before doing so.

5 Your Rights and Controls

5.1 Accessing and Managing Your Data

Indian data protection laws, particularly the evolving framework under the Digital Personal Data Protection Act, recognize your fundamental rights over your personal information. Through your account settings, you can view all the personal information we have about you, download your data in a portable format, correct any inaccuracies, delete specific information, or close your account entirely. These aren't just theoretical rights. We've built practical tools into the Platform to exercise them. Your dashboard shows what information is visible to whom, your privacy settings give granular control over visibility, and your data download feature provides a complete copy of your information in a standard format you can review or transfer elsewhere.

5.2 Withdrawing Consent

You can withdraw consent for specific data uses at any time. If you no longer want to receive promotional emails, you can unsubscribe immediately. If you don't want your profile visible to producers, you can change that setting instantly. The withdrawal of consent doesn't affect the lawfulness of processing that happened before you withdrew it, but it immediately changes how we handle your data going forward. Some consent withdrawals affect functionality. If you withdraw consent for us to process your professional profile, for instance, producers won't be able to discover you for opportunities. We'll always explain these consequences clearly so you can make informed decisions.

5.3 Data Retention and Deletion

We retain personal data only for as long as necessary to fulfill the purposes set out in this Policy, to comply with legal obligations, to resolve disputes, to prevent fraud and abuse, and to enforce our agreements. Active accounts retain data to maintain your professional history and connections. After account closure, we generally delete personal data within sixty days, though some information may be retained longer for legal compliance, such as financial records Transactional and billing records will be retained in accordance with applicable tax, accounting and regulatory obligations, or contracts and project documentation that have ongoing legal relevance. When you delete specific content, it's removed from active systems quickly, typically within twenty-four hours. However, backup systems may retain copies for up to ninety days as part of our disaster recovery processes. Information you've shared with others, like messages or project contributions, may remain visible to those users even after you delete your copy. Where data is no longer required it will be deleted or rendered irreversibly anonymous, except where limited retention is necessary for legitimate legal purposes.

6 Payments and Financial Processing

When payments are supported through the Service, we uses third-party payment processors to handle payment card transactions and related data. Our current payment processor is Razorpay, which maintains its own privacy and security practices and compliance obligations; We does not store full payment card numbers on our servers except where explicitly disclosed and required, and we rely on the payment processor’s secure handling of cardholder data. For details on Razorpay’s data handling and security practices, including PCI-related obligations, please review Razorpay’s documentation.

7 Legal and Emergency Disclosures

There are circumstances where we may need to share information without your explicit consent. If we receive a valid court order or legal request from Indian authorities, we must comply with the law. If we detect activity that threatens the safety of users or the public, we may need to act quickly. If someone is violating our terms in ways that harm others, we might need to share information to stop the harm. These situations are rare, and we always aim to notify affected users unless legally prohibited from doing so.

8 Security and International data Transfers

8.1 Security Protecting your Information and Measures

We implement multiple layers of security to protect your data. Technical measures include encryption for data in transit and at rest, secure authentication systems, regular security updates and vulnerability assessments, and intrusion detection systems monitoring for threats. Organizational measures include strict access controls ensuring only authorized personnel can access data, include secure development practices, access controls, monitoring, encryption of data in transit and, where practicable, encryption at rest and periodic security assessments. Despite these measures, we must be honest that no online system is perfectly secure. We commit to promptly notifying you of any breach that might affect your personal data, as required by law, and continuously improving our security measures based on emerging threats and best practices. we strive to protect personal data using industry-standard safeguards, no security measures can guarantee absolute protection and we cannot guarantee the security of information transmitted to us or stored by us.

8.2 Cross-Border Data Movement

While CineArtery primarily serves the Indian film industry, modern technology infrastructure often involves international data flows. Your data may be transferred, processed and stored outside India in jurisdictions where our service providers maintain infrastructure (cloud services or Technology) for reliability and performance, engage specialized technical services. Such transfers will be subject to appropriate safeguards and lawful mechanisms as required by applicable law and, where required, we will rely on User consent and contractual protections to permit such transfers. Users should understand that cross-border processing is sometimes necessary to provide a global cloud-hosted Service and that reasonable safeguards will be used when data is transferred internationally.

9 Information About Minors

The Service is intended for persons aged 18 years and above (or the applicable age of majority in the User’s jurisdiction). We do not knowingly collect personal data from children below the applicable age of consent. If we become aware that we have collected personal data from an individual under the applicable age without appropriate consent, we will take steps to delete such data as required by law.

10 Cookies, Tracking Technologies and Analytics

We use cookies and similar technologies to keep you logged in securely, remember your preferences and settings, understand how you use the Platform to improve it, and measure the effectiveness of our communications. You can control cookies through your browser settings, and, where available, in-app controls, though disabling them might make certain features less convenient or unavailable. We don't use invasive third-party tracking cookies that follow you across the internet. Our focus is on cookies that directly improve your experience.

11 Messaging, Collaboration and User- Generated Content

Messages, files and other User Content that you create, upload or send through the Service are stored and processed to enable delivery, search, indexing, collaboration and moderation, and recipients will generally retain copies of messages and files they receive. We does not assume responsibility for User Content but reserves the right to remove, block or refuse content that violates our Terms of Service or applicable law and to access, preserve or disclose User Content when required by law or to protect the rights, property or safety of CineArtery, its Users or the public. When you post content, whether it's a Photo, showreel, files, a project description, or a professional update, you retain ownership but grant us the necessary rights to display and distribute it according to your privacy settings. This means we can show your Update profile information to producers when you apply for roles, include your credits in project listings, and share your professional updates with your network as you've directed. You're responsible for ensuring you have the rights to share any content you upload. If you post a Photo, showreel or other Details, Its created by yourself or you should have the necessary permissions for any copyrighted Example If you share production Film poster or stills, you should have the photographer's permission or own the rights yourself.

12 Changes, Updates and Communication

12.1 Policy Updates

We may update this Policy from time to time to reflect changes in our practices, regulatory developments or improvements to the Service. Where changes are material, we will provide notice by posting the updated Policy on the Service and by other reasonably practical means such as email. Your continued use of the Service after the effective date of any revision will constitute acceptance of the revised Policy. The policy's effective date always appears at the top, so you know when it was last updated.

12.2 Staying in Touch

Beyond policy updates, we communicate with you for various reasons. Transactional messages keep you informed about your account activity, project applications, and important Platform updates. These are essential for service delivery and can't be opted out of while maintaining an account. Professional opportunities and network updates help you stay connected with industry developments. You can customize the frequency and types of these communications. Marketing messages about new features or partner services are always optional and require your explicit consent.

13 Governance Applicable Law and Dispute Resolution

This Privacy Policy operates under Indian law, specifically the Information Technology Act, 2000, and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, along with the emerging framework of the Digital Personal Data Protection Act, 2023. Any disputes about privacy or data protection will first be addressed through good faith discussions. If we can't resolve issues directly, they'll be subject to arbitration under the Arbitration and Conciliation Act, 2016, with proceedings exclusive jurisdiction of the courts in Bengaluru, Karnataka. While we prefer resolving issues through discussion and arbitration, you always retain the right to approach appropriate authorities if you believe your data protection rights have been violated.

Contact Information

If you have a query, concern, or complaint in relation to collection or usage of your personal data under this Privacy Policy, please contact us at cineartery@gmail.com